Onit
Onit is seeking an Executive Assistant who is self-directed, reliable, and excited about working in a fast-paced environment.
The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff.
This individual will support the CEO and other members of the C-Suite.
They will be responsible for performing a variety of administrative duties in addition to special projects.
The Executive Assistant must be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment.
The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.
Location:
Hybrid - Houston, TX (Galleria) or Austin, TX (The Domain)RESPONSIBILITIESSchedule ManagementCoordinate the CEO's schedule including day-to-day and long-term management of appointments, projects and prioritiesEnsure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and foodDraft emails and written responses on behalf of the CEOGreet guests and meeting participants at the officeMake all travel arrangements for leadership teamCommunicationServe as the primary point of contact between the CEO and external stakeholdersWork with the key staff to maintain the contact database and ensure key stakeholders receive appropriate touch pointsDraft emails, newsletters and other communications to be sent on behalf of or by the CEOFacilitate, build and monitor stakeholder relationshipsIndependently manage phone, email, and mail requests and respond appropriatelyAdministrative SupportManage expense reports and travel reimbursements for CEOMaintain a strong filing and office organization systemEnsure CEO's office is organized and professional in appearanceRecord meeting notesSet-up meeting materials, food, and AV as neededCollaborate with the department leaders to ensure the organization's operations runs smoothlySpecial ProjectsSupport quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.
Provide project management support to the leadership team at Onit.
Lead and support other special projects as needed.
QUALIFICATIONSExtremely strong and precise organizational skills, including the ability to manage multiple projects independentlyAbility to produce quality work under tight deadlinesStrong initiative in uncertain situationsStrong problem-solving skillsExcellent written and verbal communication skillsLaser-like attention to detailsStrong interpersonal skills requiredAbility to internalize feedback with open demeanor and adapt quickly based on changing informationTeam before individual mindsetFlexibility to respond to emerging needsDemonstrated passion for the transformative power of education will be a key qualification for any applicantProficiency in the Microsoft Office suiteImpeccable discretion with confidential and sensitive informationPowered by JazzHRAbout the Company:
Onit.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff.
This individual will support the CEO and other members of the C-Suite.
They will be responsible for performing a variety of administrative duties in addition to special projects.
The Executive Assistant must be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment.
The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.
Location:
Hybrid - Houston, TX (Galleria) or Austin, TX (The Domain)RESPONSIBILITIESSchedule ManagementCoordinate the CEO's schedule including day-to-day and long-term management of appointments, projects and prioritiesEnsure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and foodDraft emails and written responses on behalf of the CEOGreet guests and meeting participants at the officeMake all travel arrangements for leadership teamCommunicationServe as the primary point of contact between the CEO and external stakeholdersWork with the key staff to maintain the contact database and ensure key stakeholders receive appropriate touch pointsDraft emails, newsletters and other communications to be sent on behalf of or by the CEOFacilitate, build and monitor stakeholder relationshipsIndependently manage phone, email, and mail requests and respond appropriatelyAdministrative SupportManage expense reports and travel reimbursements for CEOMaintain a strong filing and office organization systemEnsure CEO's office is organized and professional in appearanceRecord meeting notesSet-up meeting materials, food, and AV as neededCollaborate with the department leaders to ensure the organization's operations runs smoothlySpecial ProjectsSupport quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.
Provide project management support to the leadership team at Onit.
Lead and support other special projects as needed.
QUALIFICATIONSExtremely strong and precise organizational skills, including the ability to manage multiple projects independentlyAbility to produce quality work under tight deadlinesStrong initiative in uncertain situationsStrong problem-solving skillsExcellent written and verbal communication skillsLaser-like attention to detailsStrong interpersonal skills requiredAbility to internalize feedback with open demeanor and adapt quickly based on changing informationTeam before individual mindsetFlexibility to respond to emerging needsDemonstrated passion for the transformative power of education will be a key qualification for any applicantProficiency in the Microsoft Office suiteImpeccable discretion with confidential and sensitive informationPowered by JazzHRAbout the Company:
Onit.
Estimated Salary: $20 to $28 per hour based on qualifications.
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