Personal Assistant
Seals Family Properties, LLC Seals Family Properties, LLC Austin, TX Austin, TX Full-time Full-time $25 - $30 an hour $25 - $30 an hour 1 hour ago 1 hour ago 1 hour ago MUST HAVE 2 YEARS OF PERSONAL ASSISTANT EXPERIENCE - MANDATORY Seals Family Properties, LLC is a boutique real estate firm and Art Gallerists with properties and businesses in New Braunfels and Austin, TX and New York City.
We are looking for a Personal Assistant to provide day-to-day assistance to a busy CEO.
The ideal candidate will be highly organized, able to multi-task, detail-oriented, and have exceptional communication skills.
Your role is crucial in maintaining efficient operations and ensuring the smooth functioning of the individual's daily activities.
You will act as a trusted liaison, handling various tasks, prioritizing responsibilities, and maintaining strict confidentiality at all times.
The candidate will report directly to the CEO.
Responsibilities include:
Household Management:
Coordinate and supervise household staff, including housekeepers and maintenance staff.
Monitor inventory and replenishment of household items.
Light Housework Coordinate laundry and dry-cleaning.
Report any maintenance or repair needs of the homes to the Maintenance Manager.
Monitor and report on personal and household-related expenses to accounting.
Ensure all plants are watered and taken care of.
Meal Planning and preparation.
Collaborate with CEO to plan meals, considering dietary restictions, preferences and health goals.
Assist with meal preparation or coordinate with cook or meal prep services.
Ensure the kitchens and pantries are well stocked and organized.
Update and decorate homes as needed.
Troubleshoot household systems including computer, wi-fi, cable, printers, Sonos, etc.
Misc.
Provide personal calendar support include managing personal appointments and organizing personal/family events.
Event planning and hosting:
Assist in planning and organizing social events or parties held at CEO's residences.
Coordinate with caterers, vendors, and event planners to ensure smooth execution.
Act as hostess during the event.
Assist with setting up and decorating the home as well as managing guest list and RSVPs.
Guests - support guests staying at CEO's residence.
Run errands and make online purchases as needed including gift purchases.
Coordinate daily driver vehicles cleaned and filled with gas weekly.
Other vehicles cleaned monthly.
Coordinate with maintenance manager to ensure all boats are cleaned and water ready.
Liase with marina managers.
Purchase gifts for family and friends.
Organize personal files (paper and online).
Coordinate dog watching /puppy sitting.
Drive the principal between Austin and New Braunfels on occasion.
REQUIREMENTS:
MANDATORY:
Minimum two years experience as a personal assistant Computer literate, Mac is a plus Ability to anticipate needs and respond proactively Strong verbal communication and writing skills with a positive, outgoing attitude Strong organizational and time management skills, and the ability to multi-task, are a must Ability to work a flexible schedule that may involve evenings and weekends.
This position is full time and some travel will be required.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday On call Weekends as needed Ability to commute/relocate:
Austin, TX:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Household Management:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are looking for a Personal Assistant to provide day-to-day assistance to a busy CEO.
The ideal candidate will be highly organized, able to multi-task, detail-oriented, and have exceptional communication skills.
Your role is crucial in maintaining efficient operations and ensuring the smooth functioning of the individual's daily activities.
You will act as a trusted liaison, handling various tasks, prioritizing responsibilities, and maintaining strict confidentiality at all times.
The candidate will report directly to the CEO.
Responsibilities include:
Household Management:
Coordinate and supervise household staff, including housekeepers and maintenance staff.
Monitor inventory and replenishment of household items.
Light Housework Coordinate laundry and dry-cleaning.
Report any maintenance or repair needs of the homes to the Maintenance Manager.
Monitor and report on personal and household-related expenses to accounting.
Ensure all plants are watered and taken care of.
Meal Planning and preparation.
Collaborate with CEO to plan meals, considering dietary restictions, preferences and health goals.
Assist with meal preparation or coordinate with cook or meal prep services.
Ensure the kitchens and pantries are well stocked and organized.
Update and decorate homes as needed.
Troubleshoot household systems including computer, wi-fi, cable, printers, Sonos, etc.
Misc.
Provide personal calendar support include managing personal appointments and organizing personal/family events.
Event planning and hosting:
Assist in planning and organizing social events or parties held at CEO's residences.
Coordinate with caterers, vendors, and event planners to ensure smooth execution.
Act as hostess during the event.
Assist with setting up and decorating the home as well as managing guest list and RSVPs.
Guests - support guests staying at CEO's residence.
Run errands and make online purchases as needed including gift purchases.
Coordinate daily driver vehicles cleaned and filled with gas weekly.
Other vehicles cleaned monthly.
Coordinate with maintenance manager to ensure all boats are cleaned and water ready.
Liase with marina managers.
Purchase gifts for family and friends.
Organize personal files (paper and online).
Coordinate dog watching /puppy sitting.
Drive the principal between Austin and New Braunfels on occasion.
REQUIREMENTS:
MANDATORY:
Minimum two years experience as a personal assistant Computer literate, Mac is a plus Ability to anticipate needs and respond proactively Strong verbal communication and writing skills with a positive, outgoing attitude Strong organizational and time management skills, and the ability to multi-task, are a must Ability to work a flexible schedule that may involve evenings and weekends.
This position is full time and some travel will be required.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday On call Weekends as needed Ability to commute/relocate:
Austin, TX:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Household Management:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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