Contract Specialist I
Austin, TX Austin, TX Full-time Full-time $2,998 - $4,587 a month $2,998 - $4,587 a month 1 day ago 1 day ago 1 day ago The position works within the Division of Prevention and Early Intervention (PEI) performing technical work in the maintenance of contracts.
The position performs moderately complex work in the areas of contract development, maintenance, billing, and technical assistance to providers.
The position interacts routinely with Texas Department of Family and Protective Services staff including other Division staff and Budget and Accounting staff, representatives from various organizations and other state and federal agencies.
The position has primary responsibility for receipt and timely payment of provider billings, including review to ensure that all math on billings is correct, local match has been applied correctly (when applicable), all costs are allowable and are included in the contract, there are contract funds available to pay all costs, and that internal expenditure tracking spreadsheets are updated.
This position is responsible for working with the appropriate contract manager to address any errors or problems with billings, and will provide technical assistance to providers on billing matters.
This position is also responsible for maintaining billing files according to division standards and for keeping a number of tracking systems updated.
The position will also assist the Division Director with special projects.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Participates in the PEI evaluation team for applications received per solicitation, as needed.
Develop all budget and billing forms for each PEI solicitation.
Responsible to set up PEI contracts in IMPACT.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
Monitors billings, fiscal documents, tracking expenditures for PEI contracts.
Reconciles service reports with expenditure reports to determine eligibility status for PEI contracts.
Administers the billing process and eligibility monitoring functions for contract billings.
Develop and administer policy and procedures for billing processes.
Create and update administrative billing spreadsheets, as needed.
Track trends through receipt of billing information, analyze billing trends.
Provide training and technical assistance on a monthly basis regarding billing, if needed.
Reviews fiscal expenditure reports for completeness, appropriateness, and accuracy.
Reviews PEI expenditure information on a daily basis.
Serves as a liaison with grant/contract providers to ensure billing accuracy.
provides technical assistance to PEI contractors when billing questions arise.
Assists PEI contractors by processing initial background checks and provide technical assistance on resolving background check issues.
Utilize state and federal regulations regarding billing decisions.
Provide billing trends and inconsistencies in billings and budget expenditures to program management.
May recommend changes to solicitation and contract boilerplate documents and other contract-related documents.
Recommend changes to program management to Form 2030 contract boilerplate for purposes of PEI contract billing and expenditure efficiencies.
Develop expenditure reports for PEI contract solicitations.
Performs other duties as assigned.
Knowledge Skills Abilities:
Knowledge of contract policies and procedures.
Skill at establishing and maintaining productive working relationships, both internally and externally, with emphasis on customer service.
Skill in effective verbal and written communications.
Skill in problem solving.
Advanced skill in use of MS Excel, preferred experience in MS Access.
Skill in mathematical computation.
Skill in attention to detail.
Skill in delivering customer services.
Ability to learn agency policies, procedures, and practices.
Ability to operate a personal computer and use various software applications.
Ability to prepare and submit reports.
Ability to set up, track and maintain internal record keeping systems.
Ability to identify problems and plan corrective actions.
Ability to understand new information effectively and quickly.
Ability to prioritize and manage multiple responsibilities and meet deadlines.
Registration or Licensure Requirements:
Requires certification as a Certified Texas Contract Manager (CTCM) within 1 year of employment.
Initial Selection Criteria:
Graduation from high school or equivalent.
Three years full-time social services, administrative support, clerical, general office, or Texas Department of Family and Protective Services experience.
Additional Information:
Knowledge and experience with IMPACT 2.
0, PEIRS and ABCS preferred.
MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position.
All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards.
The staff must be familiar with the WCAG 2.
1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The position performs moderately complex work in the areas of contract development, maintenance, billing, and technical assistance to providers.
The position interacts routinely with Texas Department of Family and Protective Services staff including other Division staff and Budget and Accounting staff, representatives from various organizations and other state and federal agencies.
The position has primary responsibility for receipt and timely payment of provider billings, including review to ensure that all math on billings is correct, local match has been applied correctly (when applicable), all costs are allowable and are included in the contract, there are contract funds available to pay all costs, and that internal expenditure tracking spreadsheets are updated.
This position is responsible for working with the appropriate contract manager to address any errors or problems with billings, and will provide technical assistance to providers on billing matters.
This position is also responsible for maintaining billing files according to division standards and for keeping a number of tracking systems updated.
The position will also assist the Division Director with special projects.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Participates in the PEI evaluation team for applications received per solicitation, as needed.
Develop all budget and billing forms for each PEI solicitation.
Responsible to set up PEI contracts in IMPACT.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
Monitors billings, fiscal documents, tracking expenditures for PEI contracts.
Reconciles service reports with expenditure reports to determine eligibility status for PEI contracts.
Administers the billing process and eligibility monitoring functions for contract billings.
Develop and administer policy and procedures for billing processes.
Create and update administrative billing spreadsheets, as needed.
Track trends through receipt of billing information, analyze billing trends.
Provide training and technical assistance on a monthly basis regarding billing, if needed.
Reviews fiscal expenditure reports for completeness, appropriateness, and accuracy.
Reviews PEI expenditure information on a daily basis.
Serves as a liaison with grant/contract providers to ensure billing accuracy.
provides technical assistance to PEI contractors when billing questions arise.
Assists PEI contractors by processing initial background checks and provide technical assistance on resolving background check issues.
Utilize state and federal regulations regarding billing decisions.
Provide billing trends and inconsistencies in billings and budget expenditures to program management.
May recommend changes to solicitation and contract boilerplate documents and other contract-related documents.
Recommend changes to program management to Form 2030 contract boilerplate for purposes of PEI contract billing and expenditure efficiencies.
Develop expenditure reports for PEI contract solicitations.
Performs other duties as assigned.
Knowledge Skills Abilities:
Knowledge of contract policies and procedures.
Skill at establishing and maintaining productive working relationships, both internally and externally, with emphasis on customer service.
Skill in effective verbal and written communications.
Skill in problem solving.
Advanced skill in use of MS Excel, preferred experience in MS Access.
Skill in mathematical computation.
Skill in attention to detail.
Skill in delivering customer services.
Ability to learn agency policies, procedures, and practices.
Ability to operate a personal computer and use various software applications.
Ability to prepare and submit reports.
Ability to set up, track and maintain internal record keeping systems.
Ability to identify problems and plan corrective actions.
Ability to understand new information effectively and quickly.
Ability to prioritize and manage multiple responsibilities and meet deadlines.
Registration or Licensure Requirements:
Requires certification as a Certified Texas Contract Manager (CTCM) within 1 year of employment.
Initial Selection Criteria:
Graduation from high school or equivalent.
Three years full-time social services, administrative support, clerical, general office, or Texas Department of Family and Protective Services experience.
Additional Information:
Knowledge and experience with IMPACT 2.
0, PEIRS and ABCS preferred.
MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position.
All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards.
The staff must be familiar with the WCAG 2.
1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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