Personal Assistant (Podcast Company)
Upright Media Upright Media Austin, TX Austin, TX Full-time Full-time $45,000 - $65,000 a year $45,000 - $65,000 a year 8 days ago 8 days ago 8 days ago We're helping a top podcaster fill exciting positions to support his growing company! Salary range based on relevant experience.
This position is in based in Austin, TX.
Job Description:
The Personal Assistant for this top podcast personality should take pride in being the best support player on the team, and enjoy the challenge of staying one step ahead.
They will spend the majority of their time assisting the Host/CEO in managing his day-to-day schedule, assisting with email correspondence, and handling various personal and administrative tasks.
The ideal candidate is hyper organized, can manage multiple projects at the same time, and has experience assisting other entertainment executives.
They should be solution minded, have a positive attitude, and find joy in knowing that their contributions are part of something greater than themselves.
Who you are:
A proactive problem solver A highly organized individual Someone who doesn't wait to be told what to do A critical thinker who can predict the needs of any situation A results driven team player who takes pride in their contributions A seeker of greater education What you'll do:
Maintain and organize the executive's calendar, scheduling appointments, meetings, travel, and other events.
Act as the primary point of contact for internal and external inquiries addressed to the executive.
Coordinate and schedule meetings both internally and externally, prepare any materials needed for the meetings, and take meeting notes when necessary.
Organize domestic and international travel for the executive, including flights, accommodations, and transportation.
Prepare detailed itineraries and ensure the executive's travel arrangements run smoothly.
Handle administrative tasks such record-keeping and expense tracking.
Maintain an organized system for both physical and digital invoices and receipts.
Handle sensitive and confidential information with the utmost discretion.
Maintain confidentiality in all matters related to the executive's work and personal life.
Manage Executive's personal tasks, such as sending and receiving mail and packages, scheduling cleaners for his home, coordinating food prep and meals, and booking various reservations Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability.
May schedule personal travel, appointments, and perform common PA tasks as needed.
Preferred Skills:
1-2 years of prior administrative assistant experience Capable of managing several projects simultaneously with minimal supervision Previous experience managing an executive desk preferred but not required Highly professional with excellent judgment and discretion Excellent communication skills - both written and verbal Ability to work in a dynamic and in a fast-paced environment Can-do, positive attitude and willing to go the extra mile Critical attention to detail and highly organized Job Type:
Full-time Pay:
$45,000.
00 - $65,000.
00 per year Application Question(s):
What do you enjoy the most about supporting another person? In your opinion, what are the top 3 most important responsibilities for a personal assistant? Ability to Relocate:
Austin, TX:
Relocate before starting work (Required) Willingness to travel:
50% (Preferred) Work Location:
In person The Personal Assistant for this top podcast personality should take pride in being the best support player on the team, and enjoy the challenge of staying one step ahead.
They will spend the majority of their time assisting the Host/CEO in managing his day-to-day schedule, assisting with email correspondence, and handling various personal and administrative tasks.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is in based in Austin, TX.
Job Description:
The Personal Assistant for this top podcast personality should take pride in being the best support player on the team, and enjoy the challenge of staying one step ahead.
They will spend the majority of their time assisting the Host/CEO in managing his day-to-day schedule, assisting with email correspondence, and handling various personal and administrative tasks.
The ideal candidate is hyper organized, can manage multiple projects at the same time, and has experience assisting other entertainment executives.
They should be solution minded, have a positive attitude, and find joy in knowing that their contributions are part of something greater than themselves.
Who you are:
A proactive problem solver A highly organized individual Someone who doesn't wait to be told what to do A critical thinker who can predict the needs of any situation A results driven team player who takes pride in their contributions A seeker of greater education What you'll do:
Maintain and organize the executive's calendar, scheduling appointments, meetings, travel, and other events.
Act as the primary point of contact for internal and external inquiries addressed to the executive.
Coordinate and schedule meetings both internally and externally, prepare any materials needed for the meetings, and take meeting notes when necessary.
Organize domestic and international travel for the executive, including flights, accommodations, and transportation.
Prepare detailed itineraries and ensure the executive's travel arrangements run smoothly.
Handle administrative tasks such record-keeping and expense tracking.
Maintain an organized system for both physical and digital invoices and receipts.
Handle sensitive and confidential information with the utmost discretion.
Maintain confidentiality in all matters related to the executive's work and personal life.
Manage Executive's personal tasks, such as sending and receiving mail and packages, scheduling cleaners for his home, coordinating food prep and meals, and booking various reservations Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability.
May schedule personal travel, appointments, and perform common PA tasks as needed.
Preferred Skills:
1-2 years of prior administrative assistant experience Capable of managing several projects simultaneously with minimal supervision Previous experience managing an executive desk preferred but not required Highly professional with excellent judgment and discretion Excellent communication skills - both written and verbal Ability to work in a dynamic and in a fast-paced environment Can-do, positive attitude and willing to go the extra mile Critical attention to detail and highly organized Job Type:
Full-time Pay:
$45,000.
00 - $65,000.
00 per year Application Question(s):
What do you enjoy the most about supporting another person? In your opinion, what are the top 3 most important responsibilities for a personal assistant? Ability to Relocate:
Austin, TX:
Relocate before starting work (Required) Willingness to travel:
50% (Preferred) Work Location:
In person The Personal Assistant for this top podcast personality should take pride in being the best support player on the team, and enjoy the challenge of staying one step ahead.
They will spend the majority of their time assisting the Host/CEO in managing his day-to-day schedule, assisting with email correspondence, and handling various personal and administrative tasks.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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