Program Specialist V
Under the general direction of the Laboratory & Infectious Disease Services (LIDS) Grants and Finance Director, performs highly complex, senior level consultative services, and technical assistance work.
Plans, develops, and implements programmatic work related to the LIDS inter-local agreements with local health departments, vendor contracts, and memoranda of understanding.
Provides consultative services and technical assistant to LIDS Section Managers and contractors to ensure contract requirements are understood and complied with.
Coordinates programmatic pieces of the inter-local agreements, contracts, memoranda of understanding, and request for proposals.
Monitors contractors for compliance with programmatic aspects of the contracts.
Coordinates activities with Contract Management Section to ensure that activities are consistent division-wide.
Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
(40%) Provides advanced, complex consultative services and technical assistance to Health Service Regions, local health departments, and other contractors.
Plans, develops, and implements programmatic language for contracts and requests for proposals in coordination with the appropriate LIDS program area.
Provides guidance to staff in the development and integration of new contracting language and methods as they are implemented.
Provides consultation to LIDS Sections to develop statements of work, work plans, and performance measures for LIDS contracts.
Consults with Health Service Regions, local health departments, contractors, and LIDS Staff to plan and implement effective program and services and to ensure consistency statewide.
Conducts all work related to contracting as requested by the Contract Management Section.
(30%) Conducts technical site reviews and desk audits to determine contractors' programmatic compliance with laws, regulations, policies, and procedures.
Develops policy and procedure manuals for contractors and the evaluation techniques and tools for monitoring compliance.
Analyzes operations and makes appropriate recommendations for improvement.
Oversees the completion of and monitors required performance reports and recommends appropriate changes.
Evaluates findings from across the state, reviews and evaluates information on service delivery systems and activities, and identifies gaps in resources and recommends improvements.
Works with the contractor, Contract Management Section, DSHS Health Service Regions, program staff, and DSHS Austin LIDS subject matter experts to resolve programmatic audit findings and develop corrective action plans.
Maintain programmatic contractor files.
(10%) Monitors contractor expenditures.
Reviews and analyzes contractors' monthly expenditures by working with the Budget office and the Contract Management Section.
Communicates findings and recommended actions with LIDS leadership, DSHS Health Service program staff, Contract Management Section, and contractors as necessary.
Develops and completes the detailed categorical budget for the annual federal cooperative agreement submission.
(15%) Develops and reviews LIDS memoranda of understanding and affiliation agreements with internal and external programs.
Works with the Contract Management Section and other appropriate parties to coordinate the approval process for the execution of memoranda of understanding and affiliation agreements.
Assists the Manager on special assignments and projects as needed.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of contracting, contract monitoring, and accounting procedures.
Skill in communication, including effective organization and presentation of information, both orally and in writing.
Skill in preparing written analyses and administrative reports and special projects as assigned.
Skill in reviewing contract applications.
Skill in using personal computers and software, including Microsoft Word and Excel.
Ability to prepare concise reports.
Ability to establish priorities, set goals, and manage time effectively.
Ability to interpret and apply federal statutes, regulations, agency rules, policies, and procedures related to contracts.
Ability to establish and maintain effective work relationships.
Ability to evaluate and assess contractor performance, identify contractor problems, and develop corrective action plans.
Registration or Licensure Requirements:
Requires Certified Texas Contract Manager (CTCM) Certification within 12 months of employment.
Must maintain certification while in this position.
Initial Selection Criteria:
Bachelor's degree in business, business administration, management, accounting, public administration, or a related field preferred.
Experience in a related field and education may be substituted for one another.
Three (3) years of experience working with contracts and contract monitoring.
Three (3) years of experience in contract budget and expenditure monitoring Experience communicating and presenting to contractors and/or other stakeholders.
Additional Information:
Requisition# 485836.
This is grant funded position that will end December 2022.
MOS Code:
51C, LS, SK, 3044, 6C0X1 HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Salary:
$11.
12 - $19.
14.
Estimated Salary: $20 to $28 per hour based on qualifications.
Plans, develops, and implements programmatic work related to the LIDS inter-local agreements with local health departments, vendor contracts, and memoranda of understanding.
Provides consultative services and technical assistant to LIDS Section Managers and contractors to ensure contract requirements are understood and complied with.
Coordinates programmatic pieces of the inter-local agreements, contracts, memoranda of understanding, and request for proposals.
Monitors contractors for compliance with programmatic aspects of the contracts.
Coordinates activities with Contract Management Section to ensure that activities are consistent division-wide.
Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
(40%) Provides advanced, complex consultative services and technical assistance to Health Service Regions, local health departments, and other contractors.
Plans, develops, and implements programmatic language for contracts and requests for proposals in coordination with the appropriate LIDS program area.
Provides guidance to staff in the development and integration of new contracting language and methods as they are implemented.
Provides consultation to LIDS Sections to develop statements of work, work plans, and performance measures for LIDS contracts.
Consults with Health Service Regions, local health departments, contractors, and LIDS Staff to plan and implement effective program and services and to ensure consistency statewide.
Conducts all work related to contracting as requested by the Contract Management Section.
(30%) Conducts technical site reviews and desk audits to determine contractors' programmatic compliance with laws, regulations, policies, and procedures.
Develops policy and procedure manuals for contractors and the evaluation techniques and tools for monitoring compliance.
Analyzes operations and makes appropriate recommendations for improvement.
Oversees the completion of and monitors required performance reports and recommends appropriate changes.
Evaluates findings from across the state, reviews and evaluates information on service delivery systems and activities, and identifies gaps in resources and recommends improvements.
Works with the contractor, Contract Management Section, DSHS Health Service Regions, program staff, and DSHS Austin LIDS subject matter experts to resolve programmatic audit findings and develop corrective action plans.
Maintain programmatic contractor files.
(10%) Monitors contractor expenditures.
Reviews and analyzes contractors' monthly expenditures by working with the Budget office and the Contract Management Section.
Communicates findings and recommended actions with LIDS leadership, DSHS Health Service program staff, Contract Management Section, and contractors as necessary.
Develops and completes the detailed categorical budget for the annual federal cooperative agreement submission.
(15%) Develops and reviews LIDS memoranda of understanding and affiliation agreements with internal and external programs.
Works with the Contract Management Section and other appropriate parties to coordinate the approval process for the execution of memoranda of understanding and affiliation agreements.
Assists the Manager on special assignments and projects as needed.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of contracting, contract monitoring, and accounting procedures.
Skill in communication, including effective organization and presentation of information, both orally and in writing.
Skill in preparing written analyses and administrative reports and special projects as assigned.
Skill in reviewing contract applications.
Skill in using personal computers and software, including Microsoft Word and Excel.
Ability to prepare concise reports.
Ability to establish priorities, set goals, and manage time effectively.
Ability to interpret and apply federal statutes, regulations, agency rules, policies, and procedures related to contracts.
Ability to establish and maintain effective work relationships.
Ability to evaluate and assess contractor performance, identify contractor problems, and develop corrective action plans.
Registration or Licensure Requirements:
Requires Certified Texas Contract Manager (CTCM) Certification within 12 months of employment.
Must maintain certification while in this position.
Initial Selection Criteria:
Bachelor's degree in business, business administration, management, accounting, public administration, or a related field preferred.
Experience in a related field and education may be substituted for one another.
Three (3) years of experience working with contracts and contract monitoring.
Three (3) years of experience in contract budget and expenditure monitoring Experience communicating and presenting to contractors and/or other stakeholders.
Additional Information:
Requisition# 485836.
This is grant funded position that will end December 2022.
MOS Code:
51C, LS, SK, 3044, 6C0X1 HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Salary:
$11.
12 - $19.
14.
Estimated Salary: $20 to $28 per hour based on qualifications.
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